BSG2020 POSTPONED TO

8-11 FEBRUARY 2021

BSG2020 Abstract Submission Guidelines


Abstract submission is now open for BSG2020

IMPORTANT DATES

Call for Abstracts Opens

Monday 28 October 2019

Abstract Submission Deadline

Wednesday 19 February 2020
(23:59 GMT)

Any abstracts received after this date will not be accepted

Notification of Outcome

Wednesday 22 April 2020

Programme including abstracts available online

Monday 11 May 2020

Final day to withdraw accepted abstracts and/or request presenter changes

Wednesday 6 May 2020
(23:59 GMT)

Deadline for presenters of accepted abstracts to register for BSG2020

Monday 11 May 2020
(23:59 GMT)

Deadline to submit poster PDF

Friday 29 May 2020
Accepted poster presentations only

SUBMISSION CONDITIONS

Please read the instructions below before starting to submit your abstract(s) for consideration:

  1. The abstracts for BSG2020 must be submitted through the online submission portal.
  2. The person who submits the abstract will be the main contact for it. That person must create an account to upload, edit and save the abstract(s) in the portal.
  3. Please keep the email and password used to create the account for future use.
  4. Please do not create a new account each time you enter the portal
  5. Abstracts must be submitted according to the guidelines set out below.
  6. If you require any assistance or have a query about online submission, contact bsgabstracts@conferencepartners.com

IMPORTANT: It is not a requirement to register for the Conference prior to submitting an abstract; however, if the abstract is accepted, the presenting author must register by Monday 11 May 2020. Your abstracts will be removed from the programme and abstracts book if you have not registered by then.

PUBLICATION

Submitted work should be original and not published or accepted for publication in a peer reviewed journal at the time of abstract submission.

All accepted abstracts will be published in GutAuthors of all abstracts are required to grant an exclusive licence on a worldwide basis to the BMJ and/or co-owners or contracting owning societies (where published by the BMJ on their behalf) in accordance with the BMJ standard licence.

The accepted abstract and related poster (if accepted as a poster) will also appear on the BSG 2020 Conference App.

IMPORTANT: No corrections to the abstract text, authors, affiliations or change of presenting author are permitted following submission. Accepted abstracts will be published in Gut exactly as submitted. Please be aware when using special characters and figures/tables that they have saved appropriately. Ensure that all information provided is correct upon submission.

PRESENTATION FORMAT

An abstract can be submitted for presentation at the conference as one of the following categories:

➤ Oral or Poster Presentation
➤ Poster Presentation

The decision on which format each accepted abstract will take is made by the programme committee and is final. The presenting author will be informed of the decision on Wednesday 22 April 2020.

Oral Format: 

Oral presentations will be 8 minutes long with 4 minutes for questions and answers.

Presentation guidelines will be sent to all accepted oral presenters in advance of the conference.

Poster Format:

Authors with an abstract accepted as a poster must produce a poster for display at the conference and on the conference app. Poster presenters must stand by their poster during the full judging period (1 hour) on the relevant day.

 

Poster production guidelines:

  • Poster size is A0 – 0.84m high x 1.19m wide (landscape orientation)
  • Keep text to a minimum
  • Ensure any text can be read from a distance of 1.5m (ie large font size)
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Indicate any conflict of interest on the poster.

Additional poster-related information:

  • Poster presenters are required to submit the PDF of their poster for inclusion in the conference app. The deadline to submit the PDF via the online portal is 27 May 2020.
  • The top 10 abstracts selected for poster presentation each day are called Abstracts of Distinction. They will be presented in a separate area in the Exhibition area. Abstracts of Distinction will be on display for the entirety of the conference.
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

TOPICS

The abstract topic is a general heading under which the abstract will be reviewed and published. Abstracts must be submitted under the conference topic that best describes the subject of the abstract. The programme committee reserves the right to decide on the final topic assignment of the abstract submission.

The laboratory science*, nurse** and pathology subtopics should be selected only if it is important for people with those areas of expertise to be involved in reviewing the abstract.

Furthermore, if an abstract with the nurse subtopic is selected for oral presentation, a nurse must be the lead author and speaker. If a nurse author is unable to present the accepted abstract, it will revert to poster status or will have to be withdrawn. This is BSGNA policy.

1.Endoscopy

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

2.Endoscopy Video

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

3.Inflammatory Bowel Disease

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

4.Liver

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

5.Oesophagus

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

6.Gastroduodenum

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

7.Pancreas and neuroendocrine

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

8.Small bowel

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

9.Nutrition

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

10.Colon and anorectum

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

11.Neurogastroenterology: functional disorders, motility and clinical physiology

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

12.Gastroenterology service: development, delivery, IT

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

13.Education & training

  • Laboratory science
  • Medical
  • Nurse
  • Pathology

*Laboratory science research is conducted to understand what causes a disease, to analyse the mechanisms by which current treatments work, and to develop potential new therapies. It is done in laboratories using molecules and cells, not in people. Meta-analyses are not basic science.

**All abstracts submitted under the subtopic of ‘Nurse’ must have a nurse as the lead author and a nurse must be the presenter at the conference.

DETAILED SUBMISSION GUIDELINES

Please adhere to the guidelines when preparing abstracts. Abstracts that are not correctly formatted will not be reviewed.

How to submit an abstract

The online abstract submission system is a simple step by step process, which starts with creating an account (or logging back in to the account you created earlier, to edit an abstract or submit further abstracts). There is an abstract template for download and the online system will prompt the submitter to provide the required information.

Contacts

The person who submits the abstract will be the contact person for the abstract. This contact person must enter the online submission portal, and create an account with an email and password. Please keep a record of these details as they will be required when logging into the BSG 2020 abstract submission system.

The submitter is required to provide contact information for all authors of the abstract and to specify who submitted the abstract and who will present the abstract. The submitter must receive permission from all parties before submitting the abstract.

Upon successful submission of the abstract a confirmation email will be sent to the abstract contact, presenting author and co-authors. If the confirmation email has not been received, please check that the abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

Please note that you can save your submission as a draft and return to edit the submission until the close of submission on Wednesday 19 February (23:59 GMT). The abstract cannot be edited after the close of submission deadline. Draft abstracts will not be reviewed for inclusion in the programme. If you require any assistance regarding the submission of your abstract, contact bsgabstracts@conferencepartners.com.

Steps

The online abstract submission system is a simple step-by-step process. The system will ask you to input the following details:

  • The abstract’s title
  • The preferred format (oral or poster), topic
  • The name, affiliations and contact email addresses† for all authors.
  • Additional Information:
    • Publication on the app and website: All accepted abstracts may appear in the conference app and on the website. This is a condition of acceptance. These abstracts may be subject to editing. 
    • BMJ GUT Licence agreement
      – Accepted abstracts will be published in Gut (BMJ) special edition. Authors of abstracts are required to grant an exclusive licence on a worldwide basis to the BMJ and/or co-owners or contracting owning societies (where published by the BMJ on their behalf) in accordance with our standard licence. The agreement is available to view here
      Please state on behalf of all co-authors if you agree to the BMJ licence agreement. If requested the submitting author must be able to supply evidence of this to the BMJ upon written request. By indicating ‘No’, your abstract will not be included in this Gut edition.
    • Copyright
      – identify all text or other content forming part of your abstract in which you do not own copyright, and in each case obtain the copyright owner permission for the BMJ Group and BSG to reproduce and publish their material in any media, throughout the world, and to exploit all subsidiary rights for the duration of copyright. Without permission your abstract will have to be excluded from the published abstracts file. If you do not have any copyright restrictions, please state N/A. State in detail your text with copyright you do not own:
    • Declaration regarding publication status
      – Papers must not be published or accepted for publication in a peer reviewed journal prior to submission.
    • Conflict of interest declaration
      – BSG intends to provide high-quality sessions focused on educational content that is free from commercial influence or bias. Thus the person submitting the abstract is requested to declare any potential conflicts of interest for and on behalf of all authors during abstract submission.
    • Co-author consent
      – 
      If your abstract has co-authors/presenters and you have provided their emails, do you confirm that you have received their permission to share their contact details (name, affiliation and email) with conference organisers, reviewers and session chairs/moderators for the purpose of conducting the review and compiling the programme? If they do not want their information shared with these stakeholders, the abstract will be excluded from the review and programme.
    • Bursary application††

†Please also provide a non NHS email for the main contact and the presenting author. We ask this to ensure that important conference information is received and not blocked by firewalls.

†† For further details on the travel bursary and laboratory science bursary please click here.

ABSTRACT TEMPLATE

Abstracts must be formatted using the BSG2020 template.

Download the abstract template shown below to create the abstract as a Word document and then save as a Word file for uploading to the system. Only WORD files (version 2013 or later) will be accepted for upload.

 

Format

Abstracts must be formatted using the BSG2020 template.

  • Abstract length must not exceed 3,000 characters. This includes the Title, Authors and Affiliations, and figure/table. Please check this before submitting the abstract. The system will tell you the number of characters used for authors and affiliations.
  • The title is limited to 15 words and must clearly indicate the content of the abstract.
  • The main text of the abstract must not include authors & affiliations. This is to keep the abstract as anonymous as possible for review.
  • Abstracts will be published in Gut. The journal applies this strict character count to help with layout, but also to help authors keep material back for full publication purposes. Any abstracts over this maximum character count will be truncated by Gut, with no exceptions. Do not include footnotes. Any references must be included within the body of the text and will be included in the character count.

 

Structure

Introduction: 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.

Methods: sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.

Results: objective data answering the scientific question(s).

Conclusions: only conclusions directly supported by the results, along with implications for clinical practice, avoiding speculation and over generalisation.

 

How to count the characters:

  • On a PC: Open the document in Word, press control A (to select all), then select the Review menu and choose the word count option.
  • On a Mac: Click on the icon over the word view. The word count appears near the bottom of the page. Move the pointer over the right side of the word count, then click the arrows that appear and select ‘characters with spaces’.

Figures and tables:

  • Only one figure or table may be submitted.
  • Text in these is included in the abstract character limit and may therefore reduce the number of characters considerably.
  • Any figure/table provided must be submitted in monochrome.
  • Keep any figure/table submitted as simple as possible for optimal reproduction. Figures will be sized to fit a single column so complex images with lots of detail are discouraged.
  • The figure legend / table title should appear in the abstract text rather than as part of the figure or table.
  • The figure/table should be cited in the abstract as Figure 1 / Table 1 (whichever is relevant)
  • Images and graphics must adhere to the following criteria:

    Width: min 83mm
    File size: min 35 KB / max 1000 KB
    DPI: min 300

Images and graphics must adhere to the following criteria:

Width: min 83mm
File size: min 35 KB / max 1000 KB
DPI: min 300

 

Spelling & Grammar:

  • Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be published exactly as submitted. Linguistic accuracy is your responsibility. No proof reading will be done.
  • Abstracts may only be submitted in English.
  • Abbreviations should be defined on first use.
  • Trade names can be mentioned in the title, as well as in the body of the text.
  • If the abstract contains special characters, consider spelling them out or finding a transferable way for them to reproduce, to avoid errors in the published abstract.

 

Abstract Corrections:

  • During the pre-submission period, the abstract can be edited online as many times as needed, up to the submission.
  • After the abstract has been submitted, it will still be possible to make corrections prior to the submission deadline. Click on View/Edit Abstracts to make any edits to abstracts.
  • No corrections are possible after Wednesday 19 February 2020 (23:59 GMT)

 

Endoscopy Video Submissions

Abstracts submitted to the Endoscopy Video Category must include both an abstract in a Word file and a video (up to 5 minutes in length).
Please
click here further instructions.

REVIEW AND NOTIFICATION

All abstracts will go through a blind peer-review carried out by reviewers selected by the BSG Programme Committee.

Notification of acceptance or rejection will be sent to the submitter, presenting authors and all co-authors on Wednesday 22 April 2020.

REGISTRATION OF THE ABSTRACT PRESENTER

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference (if not already registered) and paying in full by Monday 11 May 2020.

Presenters of accepted abstracts are entitled to pay the early bird registration rate up until Monday 11 May 2020. A link to register at this rate will be provided in the acceptance email. If the link is not used, the standard prevailing rate will apply. After 11 May 2020, the prevailing rate will apply to anyone registering.

If a presenter fails to register by Monday 11 May 2020

  • The abstract will not be published in Gut.
  • The abstract will be removed from the programme and all BSG related publications.

PRESENTATION, MODIFICATION & WITHDRAWALS

The presenting author of an accepted abstract must attend and register for the conference. All accepted abstracts will be published in a supplement of Gut, in the BSG conference app and on the online programme.

Changes to Title & Text:

The abstract title and text must be correct at the submission deadline of 19 February 2020. Any changes in the abstract title or body will not be possible after the submission deadline. Abstracts in draft format will not be reviewed.

Withdrawals & Changes to Authors:

Requests for withdrawal of an accepted abstract must be sent in writing to bsgabstracts@conferencepartners.com by  6 May 2020 to avoid publication in the Gut Journal supplement and final programme.

Addition or removal of author names will be permitted until 30 April 2019. Changes must be agreed in writing by all authors on the abstract.

Changes to the presenting author will be permitted until 6 May 2020.

Any withdrawal or change of presenters requested after that date will not be considered and the abstract will be published in Gut.

TERMS AND CONDITIONS

  • The abstract submitted adheres to the BSG2020 abstract submission guidelines.
  • This abstract has only been submitted once for BSG2020. 
  • The contact information provided is correct at submission and an alternative non-NHS email address is provided.
  • The abstract authors have provided the corresponding contact with permission to provide their contact details to BSG for the purpose of the conference.
  • The abstract along with the names and affiliations, poster and/or additional documents as requested will be published on the conference website, app and by BMJ Gut special supplement, unless requested not to in additional information. This will not raise any copyright issues as the corresponding contact has obtained and can provide on request any necessary permissions.
  • Presenters may be recorded for live streaming and a recording of the presentation and a copy of the slides may be published online after the conference.
  • It is the responsibility of the corresponding contact to communicate with the presenting author and co-authors.
  • If accepted the presenting author must register by Monday 11 May to confirm that they will present at the conference. If they do not want to accept the offer they must inform BSG2020 of their wish to withdraw or change presenter. Any change of presenter must be confirmed by Monday 11 May.
  • The presenting author is available to present at the conference between 15 – 18 June 2020
  • The submission of an abstract constitutes a formal commitment by the presenting author to present the abstract (if accepted) in the session and the time assigned by the Programme Committee.

     

    If you have any queries regarding the above, please contact the BSG 2020 Programme Team bsgabstracts@conferencepartners.com.

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